Loading…
Loading…
Club policies
How SSHA collects, uses, stores, and discloses personal information for membership and club operations.
Organisation: Sydney Shooters & Hunting Association (SSHA)
Website: https://ssha.org.au
Member portal: https://members.ssha.org.au
Contact: info@ssha.org.au | Phone: 0404 081 818
| Field | Value |
|---|---|
| Document status | Club approved |
| Version | 1.0 |
| Effective date | 8 October 2026 |
| Next review | 8 October 2027 |
| ABN | 40 388 949 185 |
| Entity | Incorporated association under the Associations Incorporation Act 2009 (NSW) |
| Shooting range | Range Rd, Cecil Park NSW 2178 |
| Governing document | SSHA Club Constitution (and appendices) — prevails on conflict |
This Privacy Policy explains how SSHA collects, uses, stores, discloses, and protects personal information in connection with our website, member portal, membership administration, club activities, compliance obligations, and related services.
SSHA handles personal information in a manner intended to be consistent with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), and with applicable NSW firearms and associations requirements.
SSHA (the Association) is an incorporated association under the Associations Incorporation Act 2009 (NSW) and the Associations Incorporation Regulation 2016. We are a community shooting and hunting club operating in New South Wales. Consistent with the Association’s constitutional objects, we promote, educate, administer, and further target (rifle, clay) shooting, recognise other disciplines in the Standard Shooting Rules for Australian Shooting Clubs, provide amenities and resources for members, and support ethical hunting and feral pest control that is humane and only in areas approved by authorised consent.
We provide membership, club days, competitions, training, hunting-club pathways, collectors pathways, and related administrative services. We are approved for target shooting, pistol, hunting, and collectors club purposes, and hold a dealer licence for authorised firearms dealing activities.
Club registration / provider identifiers (for identification only):
This policy applies to:
Depending on your relationship with SSHA, we may collect:
Where you participate in a club dealer / acquisition process, we may collect signer identity, licence and contact details, firearm descriptions (including make, model, serial numbers), acknowledgements, signatures, supporting documents, and Police-related process information required to complete the transaction lawfully.
Firearms licensing, genuine reasons, compliance status, and related attendance evidence can be sensitive in nature. We collect this only where reasonably necessary for membership administration, range/club operations, and legal compliance.
We collect information:
If you provide personal information about another person (e.g. a junior under your care), you must be authorised to do so and ensure they are aware of this policy where appropriate.
We use personal information to:
We do not sell personal information.
We may disclose personal information to:
Overseas processing may occur where a service provider stores or processes data outside Australia. Where that happens, we take reasonable steps consistent with our obligations.
Under the Constitution, the Association must establish and maintain a register of members (written or electronic) specifying each member’s name, postal and residential address, and the date on which the person became a member. The Membership Officer must maintain, or cause to be maintained, an accurate register, and relevant details must be entered upon issue of membership.
The register must be kept in New South Wales at the Association’s main premises or, if there are no premises, at the Association’s official address.
Consistent with the Constitution:
We may send membership, operational, compliance, and event-related communications that are part of administering your membership.
Club promotional mailouts (where used) include an unsubscribe mechanism. Operational messages required for membership, safety, payment, or compliance may still be sent where reasonably necessary.
We store personal information in electronic systems with access controls. Administrative access is permission-based. We use industry-standard providers for authentication, database, payments, and email.
Consistent with the Constitution, records, books, and other documents relating to the Association must be kept in New South Wales at the main premises (in the custody of the Secretary or a member as the Committee determines) or, if there are no premises, at the Association’s official address (in the custody of the Public Officer or a member as the Committee determines).
No method of transmission or storage is completely secure. Members must keep login credentials confidential and notify us promptly of suspected unauthorised access (info@ssha.org.au).
Supporting files (e.g. attendance evidence, signatures, acquisition documents) are stored in controlled storage associated with club systems.
We retain personal information for the periods required by common law and any applicable statute or regulatory obligation (including firearms and financial record-keeping), and for as long as reasonably necessary for membership administration, dispute resolution, and legitimate club governance. Where insurance (Precision Underwriting) or dealer/firearms rules require a longer period, that longer period applies.
When an account is anonymised or records are no longer required, we take steps consistent with our retention and deletion practices, noting that some records may need to be retained for compliance or legal reasons.
You may request access to, or correction of, personal information we hold about you by contacting info@ssha.org.au or via available portal self-service functions.
We may need to verify your identity. In some cases we may refuse access where permitted by law (for example, where disclosure would be unlawful or unreasonably impact others). If we refuse, we will explain the reason where we are able to do so.
The following documents must be open for inspection, free of charge, by appointment with the Secretary at a convenient and reasonable hour:
A member may view those documents by appointment with the Secretary. Despite that, the Committee may refuse to permit inspection or copying of records that relate to confidential, personal, employment, commercial, or legal matters, or where inspection may be prejudicial to the interests of the Association. This constitutional inspection right sits alongside (and does not reduce) privacy access rights under the APPs where they apply.
Minimum membership age is 12 years. Junior memberships are administered with appropriate parental/guardian involvement. A parent or guardian must be present whenever a person under 18 attends a club activity. We collect junior information only as needed for membership, safety, and compliance. Committee members and club officers must hold a WWCC; other officials only where designated (see Member Conduct & Protection Policies).
Our websites and portal may use cookies or similar technologies necessary for authentication, security, session management, and basic service operation. If additional analytics tools are introduced, this policy will be updated.
Our site may link to third-party resources (e.g. NSW Police forms, range information). Those sites have their own privacy practices. Range venues also have their own rules and information-handling practices when you attend in person.
Privacy concerns may be raised with:
Privacy contact: info@ssha.org.au
We will acknowledge and investigate complaints in a reasonable timeframe. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC): https://www.oaic.gov.au
We may update this policy from time to time. The current approved version will be published when authorised by the committee. Material changes may be notified by email or portal notice where reasonably practicable.
Sydney Shooters & Hunting Association
Email: info@ssha.org.au
Phone: 0404 081 818
Web: https://ssha.org.au
Shooting range: Range Rd, Cecil Park NSW 2178
ABN: 40 388 949 185
Governing document: SSHA Club Constitution (register of members, custody/inspection of books, and related clauses). On any inconsistency, the Constitution prevails.
